Frequently asked questions
Our aim is to make your stay at Byron as stress free and memorable as possible! Please see below for our FAQs.
Please see our new onsite measures that we ask you take time to read and assess.
Do not hesitate to contact us should you have any questions at all.
Please note that Byron Apartments and services may be caveat to short notice change or withdrawal due to government guidance.
Please note there are currently no staff onsite and we ask that you email any questions you have to firstname.lastname@example.org
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WHAT HAPPENS IF BYRON WOOLACOMBE IS CLOSED DUE TO GOVERNMENT REGULATIONS?
If we are in a position where your stay cannot take place due to the fact Government Regulations enforces a closure of Byron Woolacombe we will be able to offer you a refund for your stay, you may also defer your stay to a later date if this is preferable.
WHAT HAPPENS IF WE ARE NOT ABLE TO TRAVEL DUE TO COVID-19 & GOVERNMENT REGULATIONS?
Further to the latest updates from the UK Government on the response to the COVID-19 coronavirus outbreak, Byron at Woolacombe Bay remains OPEN as the complex is located in Woolacombe, North Devon, which is designated as a COVID-19 Medium Alert area.
Our existing COVID safety measures will remain in place for the rest of the season as listed on our website.
If you have booked a visit to Byron, and live in an area that is designated as Very High, or you live in Wales or the central belt of Scotland, you are advised against non-essential travel.
Please contact us on 01271 871643 or email@example.com to discuss how we can help you move your booking. We can defer all bookings up to 3 days before the stay free of charge. Any guests who request deferral within 3 days of their stay will be subject to a part or full payment at the discretion of management at this time based on the date & time the referral request is received.
The safety and wellbeing of our guests and staff is our priority and we will continue to monitor the situation closely, taking all necessary precautions. Please review the FAQs below to find out more about how we are working to keep you safe during your visit.
The rental dates can be deferred in 2020 or also into 2021. We will debit / credit you as necessary when the new booking total is confirmed.
For Half Term Bookings we advise the following as an example:
Arrivals on 23rd October
Up to 20th October - can defer stay with full credit
21st October 1/3rd of booking payment is taken due to costs incurred & 2/3rds can be deferred to another stay
22nd October 2/3rds of booking payment is taken due to costs incurred & 1/3rd can be deferred to another stay
23rd October – Full payment taken, no credit received back.
WHAT HAPPENS IF WE ARE SHOWING SYMPTOMS BEFORE OUR STAY?
Prior to your stay we will send you an arrival questionnaire and information sheet. Please take the time to read this carefully.
Once we have received the form we will send through to you your Holiday Arrival Email.
Are you classified or live with someone who is classed as a vulnerable person (elderly, underlying health condition, clinical condition or pregnant)?
Are you or anyone living with you ill with symptoms of Covid 19? (Are you showing symptoms)
Are you aware that your apartment is for your family only during your stay?
If you answer yes to any of these questions, we will ask for further information. In some cases, we will ask that you defer your stay until an appropriate date or after a period of 14-day isolation if you are showing symptoms as requested by the Government.
WHAT HAPPENS IF WE ARE SHOWING SYMPTOMS DURING OUR STAY?
If you show symptoms you need to return home immediately & follow Government Self Isolation protocol.
When using lifts and stairs ensure this is always done with your own family and try to maintain a social distance of 2m to other guests.
If you find yourself or a member of your party with symptoms of COVID-19 or is asymptomatic but declares the need to self-isolate, you must advise Byron Woolacombe Holidays and check out and return home to self-isolate according to current government guidance.
If you or a member of your party has acute symptoms, breathing difficulties or life is at potential risk, seek medical help immediately.
WHAT PRECAUTIONS ARE BEING TAKEN FOR OUR STAY?
Please be assured we are working tirelessly in ensuring we continue to provide our services in the safest way possible. Please do not hesitate to contact us for any further information. Please find below some of the precautions we are taking with our housekeeping servicesgoing forward, this list is not exhaustive nor fixed as we will be continually reviewing and adjusting measures in line with government regulations and our own duty of staff and guest care.
We need to collect certain information from you, including (where applicable) name, address, age of party members, mobile phone numbers and any other special requirements which may affect your arrangements. Your details will be passed to NHS track and trace if applicable.
WHERE CAN I FIND SPECIAL OFFERS?
To see our latest offers please click here! Special Offers!
DO YOU OFFER NHS DISCOUNT?
Some owners have offered a 10% discount for bookings at their properties from 03/010/2020 until 19/12/2020 (not including the October Half Term dates). To make use of this offer you will be asked to send details to confirm your NHS status. All management rules & notices are final.
WHERE CAN I FIND REVIEWS OF BYRON?
To see reviews left by our previous guests please click here! Guest Reviews
CAN I OWN MY OWN APARTMENT?
To find out more about buying at Byron, or to book a viewing, please visit www.byronwoolacombe.co.uk or call the Byron Marketing Suite now on 01271 871 434.
WHAT IS BYRON’S CHECK-IN /CHECK-OUT TIMES?
Check-in time is 1700 (or any time after!). If possible please stagger your arrival time and do not arrive before the check-in time.
Check out time is 1000 (or any time before!). Please note we are unable to offer late check out currently.
Once checked out you no longer will have access to the apartment parking space.
HOW & WHERE DO I COLLECT MY KEYS?
All our apartments have a self-service & contactless check in so you can get the key no matter what time you arrive!
You will be sent the details in the lead up to your stay along with information on your parking bay and other local amenities.
Please sanitize before entering the key safe room and only one person at a time is permitted inside. Please form a queue with 2m social distance from guest in front of you if necessary.
Please return your key to the Key Safe Room and lock this away using the same code.
WHEN DO WE HAVE USE OF THE PARKING DURING OUR STAY?
Each Apartment has its own designated space which you will be sent details of before your arrival. Due to parking limitations we cannot offer guests more than one car parking space or use of the space before their arrival or after their departure.
The height is 2.4m for the entrance to the carpark.
Please follow the one-way system.
Park only in your dedicated parking bay, details can be found in your arrival email.
Allow person parked adjacent to you to enter/exit their car before entering/exiting yours.
Cars are parked at their own risk.
Byron Woolacombe Holiday Lets Ltd & Byron Management Company (Woolacombe) Ltd accept no liability for loss or damage caused to any vehicle or its contents in the car park.
WHERE CAN WE FIND EXTRA PARKING FOR OUR STAY?
There is additional parking available in Woolacombe, with three beach car parks suitable for cars and motorhomes (daily charges apply throughout the season). The Esplanade offers short stay parking of up to 4 hours at £1.10 per hour - charges apply 1st April-31 May on weekends and Bank Holidays only, then daily from 1st June-30th September. Parking on the road along The Esplanade is free from 1st October-30th March. However, please note, The Esplanade Beach Car Park still charges. Marine Drive is free after the Autumn Half-Term until mid-March.
There is a carpark in Mortehoe which is a 5 minute drive or 30 min walk to Byron. (https://www.northdevon.gov.uk/parking/council-car-parks/other-car-parks/mortehoe-car-park/ ) which is free overnight (chargeable 8.00 am to 6.00 pm 7 days a week).
“The car park is free of charge overnight from 6:00pm until 8:00am the next morning and is classed as a “long stay” car park with a total of 102 spaces and no height restrictions.
There is a small fee payable during the day (see below for prices). Various day tickets can be purchased on your arrival at the machine in the car park, multi-day tickets can be purchased directly from us on arrival, please note these are provided FREE of charge if you book direct for 3 nights or more. You can also book prior to your stay by contacting North Devon Council.”
CAN I GET A SHOPPING DELIVERY TO BYRON?
The simple answer is yes! We are more than happy for you to arrange deliveries to arrive for example on the first full day of your stay. For the first evening we suggest you drop your bags, leave the cooking and head down to Brundle's!
In the village, there is a small Londis convenience store, we suggest that it is more suitable for general grocery top ups, rather than a large weekly shop.
We encourage guests who will be self-catering to consider bringing food with them for their stay from the supermarkets they have been accustomed to shopping in through-out lockdown.
You can use our front reception or the car park address. Make sure you are always available in person and on the phone when you order as we cannot accept the delivery on your behalf.
Reception – Byron Woolacombe Apartments, Beach Rd, Woolacombe EX34 7BS
Sandy Lane Carpark – Byron & Narracott Apartments Car Park, Sandy Lane, Woolacombe, EX34 7EX
WHEN ARE THE FACILITIES OPEN?
At present in accordance with Government Guidelines the following facilities are closed:
We will continue to follow changing guidelines and update this list as and when applicable.
WHAT DO I DO IF I HAVE A QUESTION ABOUT MY STAY?
Please see our below guide of who to contact should you have any questions.
Booking enquiry - email firstname.lastname@example.org
Payment / Deposit questions – email email@example.com
Housekeeping issue / request – Call 0333 577 33 77
Maintenance issues / request - Call 0333 577 33 77
Arrival / Key Issues – Call 0333 577 33 77
General questions about Woolacombe and Byron–firstname.lastname@example.org or visit our website https://byronwoolacombeholidaylets.co.uk/woolacombe
WHAT IS INCLUDED IN THE APARTMENT?
All our properties will include towels and linen for all guests, full spec kitchen with inventory, and a dishwasher. For specific details on each apartment please check on the apartment listing on our website. Please note all apartments are non-smoking inside and on balconies and have smoke detectors fitted.
IS THERE WIFI?
Please check the property description to see if WiFi is available. Download speeds, signal coverage and speeds may vary and reception are not responsible for issues concerning wifi. Guests must not use the premises’ broadband facilities for unlawful purposes.
CAN WE BOOK MAID SERVICE?
We are not currently offering mid-stay changeovers until further notice, but we can collect and supply clean linen for guests using our safe process.
WHAT FACILITIES ARE ON SITE?
As a guest you will benefit from Brundle’s Restaurant, Onsite Underground Parking, Outdoor Surf Storage, Surf Shower, and Communal Outside Spaces.
IS BYRON ACCESIBLE?
Byron Reception is accessible by ramp. Before booking your stay, you must notify us if you have any special requirements or if one of your party has mobility or health problems, to help us make sure a property is suitable.
WHAT SHOULD WE BRING?
Cots, travel cots & highchairs are available but must be booked on request.
Please bring your own pool / beach towels as towels are provided for bathroom use only.
CAN WE BRING OUR DOG(S)?
Yes! The Apartments that are listed as dog friendly will have a paw symbol marked out. Please note we do charge an additional booking fee per dog. Please do bring a dog basket and we ask that their paws do not go on the furniture.
Please read our doggie guide for our four legged best tips!
CAN WE STAY FOR LESS THAT 7 NIGHTS?
Yes, during certain times of the year (off-peak) please check our website for the dates available. However, we cannot offer any stays that are less than our minimum of 3 nights.
CAN WE COME ON A STAG / HEN WEEKEND?
As we are a family resort, we must regret to inform that we do not accept Hen or Stag parties at Byron Woolacombe.
WHAT ARE THE PAYMENT TERMS?
We require that you make an initial payment of 30% of the holiday cost before a booking can be confirmed. If the booking is made within six weeks of the holiday commencement date, the full holiday rental amount will be payable at the time of booking.
The remainder of the total holiday cost (comprising property rental, booking fee and any additional charges) is due for payment six weeks before the holiday commencement date. If the Balance Payment has not been received by the due date, the Guest authorises Byron Woolacombe Holidays Limited to debit any card details held on file for the Guest with the appropriate payment.
The Agent reserves the right to re-let any Property where any monies are due more than 14 days in arrears. Any monies paid by the Guest over and above the non-refundable Booking Fee will be refunded. If the Agent is unable to re-let the holiday the Guest will remain liable for the outstanding balance of the cost of the Property for the booking period.
DO WE HAVE TO PAY A DAMAGE DEPOSIT?
At Byron Woolacombe Holiday Lets we do everything possible to ensure you have an enjoyable stay. All properties require a refundable £200 damage deposit when the total balance is due. Any losses and damages during your holiday must be paid for. Should you find any difficulties or damage on arrival, please notify guest services as soon as possible following your arrival. It is essential that you make contact with us immediately so that any problems can be quickly resolved. Complaints not reported at the time cannot be entertained subsequently and it is regretted that no correspondence can be entered into in the case of complaints made after you return home, when it will be appreciated that it is difficult for them to be effectively investigated. Furthermore, Byron Woolacombe cannot accept liability for happenings outside its reasonable control, such as breakdown of domestic appliances, plumbing, wiring, temporary invasion of pests, damage resulting from exceptional weather conditions.
WHEN WILL WE GET BACK OUR DAMAGE DEPOSIT?
Byron Woolacombe Holiday Lets will check the apartment on departure and ensure that there is no damage. We will then refund the deposit to your account within 14 days. Please note that the funds may take slightly longer to reach your account.
If you have left anything behind at all please contact us immediately and we will try to return the item(s) to you ASAP.
WHAT IF I NEED TO CANCEL MY STAY?
All changes and cancellations must be made in writing. Please be aware to the following:
1. Cancellations made 6 weeks or more prior to the arrival date will result in the loss of your Booking Fee.
2. Where cancellations occur within 6 weeks of the arrival date, no refund will be payable and the Guest is liable for 100% of the total holiday cost.
3. In the unlikely event that a booking must be cancelled by us in the event of the accommodation becoming unavailable (such as fire or flooding, immediate health risk), we will endeavour to provide the Guest with suitable alternative accommodation. However, should this not be an option available to Byron we will refund all monies paid (or a proportion in the case of curtailment).
4. As agent for the Owner, we cannot however accept any liability or pay any compensation or expenses as a consequence of such an event.
5. We strongly advise Guests to obtain appropriate holiday and travel insurance to cover themselves against cancellation, illness, theft or similar unforeseen risks.
Should you require further details regarding the property, or its location please contact us – we will always be happy to give you more information.
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